Bristol Myers Squibb Executive Associate in Princeton, New Jersey
The Executive Assistant position provides administrative support to the functions within GLOBAL PRODUCT DEVELOPMENT & SUPPLY (GPS) department within the Global Supply Chain Organization (GSC). The Executive Assistant will perform highly diverse administrative and project-focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment. The candidate must have proven skills that demonstrate ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners by supporting business needs.
Responsibilities (include, but are not limited to):
Proactively looks ahead at schedules, events, and needs of manager/team; Anticipates conflicts, problems and issues with appropriate timelines.
Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services.
Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.
Adhere to T&E policies, including booking travel (domestic & international) and monthly reconciliation of business expenses.
Ensure manager’s preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, & pre-reads)
Prioritize and complete support requests in a timely manner (i.e. conference attendance updates, issues with IT, systems, facilities, etc.)
May require occasional travel to the New Brunswick site on an ad-hoc basis
Providing back-up administrative support as needed within the Global Supply Chain organization.
Support for BMS systems such as Ariba (purchasing, contracts, etc.), Sharepoint, (including setup, access, security for brand teams and department); Concur; and Workday;
Administrative project coordination / support;
Assistance in organization communications
Qualifications & Requirements
Demonstrate strong interpersonal skills and diplomacy in all levels of management.
Position requires a highly experienced professional with experience working with/for senior level executives and large teams.
Demonstrated experience in building effective relationships with team and other departments with professional maturity and executive presence
Minimum of 2 years’ experience as executive assistant or executive associate (or comparable experience) and 5 years of administrative (or related) experience;
Highly motivated, independent thinker with proven problem solving and analytical skills.
Detail oriented with excellent oral and written communication skills
Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with minimal supervision.
Ability to utilize technology effectively to support BMS systems and/or processes.
Must be highly proficient in SharePoint and various BMS systems (T&E, Workday, Requisitioning, Contract Mgmt, eSetup, Conf Room Scheduling and SAP) and other office tools (MS Office Suite, Calendar, eMail, skype OrgPlus, and audio/video conferencing).
We’re creating innovative medicines for patients fighting serious diseases. We’re also nurturing our own diverse team with inspiring work and challenging career options. No matter the role, each one of us makes a contribution. And that makes all the difference.
Bristol-Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.