Bristol Myers Squibb Brand Team Administrator, Innovative Medicines in MULGRAVE, Australia

Commercial Administration Support

BMS is seeking a talented Brand Team Administrator to provide administrative and project support to the brands within the Innovative Medicines business unit. The Innovative Medicines business performs a crucial role in driving sales & marketing activities behind some of BMS’s most vital therapies for the treatment of Cardiovascular and Rheumatology diseases. In this role you will be expected to utilise your project management, administration and organisation skills to drive excellence.

BMS is Australia's fastest growing biopharmaceutical company with a rapidly expanding suite of innovative therapies and indications. We're committed to improving patient outcomes and the Sales Representative will perform a crucial role in enabling patients to access vital medications.

Career Development, Rewards, Culture

BMS is focused on developing employees and investing in your future. We work with you to define your career development goals and facilitate access to opportunities that expand your experience, skills and knowledge.

BMS is committed to rewarding employees for great performance and ensuring our teams are compensated fairly for the success they deliver. We provide a competitive salary package, backed by an attractive bonus/incentive scheme and a range of useful benefits.

BMS provides a work environment that values and demonstrates principles of diversity and inclusion. We have a diverse workforce in terms of gender, ethnicity and age, but our company is also enriched by diverse experiences, skills and qualifications vital for driving business excellence.

Responsibilities include:

  • Liaises with internal stakeholders to understand and deliver to requirements

  • Provides personal assistant support to senior leaders (e.g. travel, calendar, expenses)

  • Works with Global Purchasing, compliance and brand team members to support and track projects for brand team.

  • Organise and execute (logistics and planning) small internal meetings for HO or state based sales meetings (10-15 pp) and works with meeting lead to support content development of large meetings for brand teams

  • Financial administration (Purchase orders, contract management, SAP, invoice reconciliation). Includes using project tracking sheets to assist product manager to manage budget

  • Support the Materials approval process (red/green folders) to ensure speed of transition between stakeholders

  • Promotional materials inventory and logistics management from warehouse

  • Provides support for new team members to on-board and integrate as required

  • Proactively manages communications to brand teams to support brand lead in managing team

  • General administration (e.g. stationary , mailings, printing)

Essential Experiences, Skills & Qualifications:

  • Minimum of 2 years administration/project management experience, preferably in a fast paced global corporate organisation

  • Demonstrable ability to effectively communicate key information

  • Proficiency in project management

  • Strong administration skills

  • User knowledge of finance systems processes e.g. Concur, SAP, Ariba

  • Understanding of pharma compliance guidelines desired

  • Proficiency in Word 2013 formatting, particularly large documents

  • Demonstrable record of collaboration and working with passion, accountability and speed

We’re creating innovative medicines for patients fighting serious diseases. We’re also nurturing our own diverse team with inspiring work and challenging career options. No matter the role, each one of us makes a contribution. And that makes all the difference.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled